Commissioners Virtual Regular Meeting Nov. 20

November 19th, 2020

The Commissioners of Rehoboth Beach Virtual Regular Meeting will be held on Friday, November 20, 2020, at 2 p.m.

AMENDED AGENDA

PLEASE NOTE - AS PERMITTED BY GUBERNATORIAL AUTHORITY, IN ORDER TO LIMIT THE RISK OF POTENTIAL COVID-19 EXPOSURE, THE PUBLIC SHALL BE DENIED ENTRY TO THE BOARD OF COMMISSIONERS REGULAR MEETING.(1)  THE PUBLIC IS ENCOURAGED TO PARTICIPATE IN THE BOARD OF COMMISSIONERS REGULAR MEETING ELECTRONICALLY.  FURTHER INSTRUCTIONS ARE LISTED AT THE BOTTOM OF THIS AGENDA.

1. Call to Order

2. Roll Call

3. Correspondence (relating to agenda items only)

4. Approval of Minutes

  • Executive Session held on November 5, 2020
  • Regular Meetings held on September 18, 2020, and October 16, 2020
  • Special Meetings held on October 19, 2018, October 6, 2020, October 13, 2020, October 20, 2020, October 27, 2020, October 29, 2020, November 5, 2020, November 9, 2020, November 10, 2020, and November 12, 2020
  • Special Workshop Meeting held on December 7, 2018
  • Workshop Meetings held on December 10, 2018, October 5, 2020, and November 9, 2020

5. City Manager's Report

A. Approval of Street Aid Expenditures

Street Aid Expenditure for November 2020  ***

6. City Solicitor's Report

7. Departmental Reports

8. Board & Commission Reports

9. Committee Reports

10. Liaison Reports

  • Chamber of Commerce
  • Historical Society
  • Main Street

11. Old Business

A. Consider the following actions:

  • Adopt a new policy for City Committees including votes on individual policy components, if required.
  • Sunset the Law Oversight Committee.
  • Change the title of the Parking Advisory Committee to the Parking Task Force.
  • Change name of the Mayor's Advisory Committee on Trees to the Tree & Green Infrastructure Committee.
  • Mayor's Policies for Committees (v.3) - 17 Nov 2020  ***

B. Consider the following appointments:

  • Commissioner Pat Coluzzi to fill chair position of the Streets & Transportation Committee and Parking Task Force.
  • Commissioner Richard Byrne to fill chair position of the Environment Committee.
  • Charlie Garlow to fill the vice-chair position of the Environment Committee.

C. Any continued review of committees and task forces with respect to mission objectives, membership criteria and makeup, creating new and sunsetting, policies and other related topics.

12. New Business

A. Consider proclamation of November 28, 2020 as "Small Business Saturday".

Proclamation for Small Business Saturday on November 28, 2020  ***

B. Consider award of contract for the FY2021 Water Meter Replacement Program for which bids were received and opened on November 4, 2020.

Bid Results for FY2021 Water Meter Replacement Contract - 17 Nov 2020  ***

C. Consider award of contract for the FY2021 Delaware Avenue Restroom Project for the construction of additional restroom capacity including adding stalls, family restrooms and changing rooms for which bids were received and opened on November 10, 2020.

Bid Results for Delaware Avenue Comfort Station Upgrades - 17 Nov 2020  ***

D. Consider and possibly vote on whether to proceed with a full appeal hearing in connection with an employee appeal requested under Section 17(e) of the City Charter.

         This item may include an Executive Session for the purpose of discussing personnel matters in which the names, competency and abilities of individual employees are discussed, as permitted by 29 Del.C. §10004(b)(9).

Communications with Captain Buckson re-appeal request compiled November 17-2020  ***

13. Commissioner Announcements/Comments

14. Review future meeting dates.

15. Citizen Comment

16. Adjournment

AGENDA ITEMS MAY BE CONSIDERED OUT OF SEQUENCE

[Time may not allow for consideration of all agenda items.]

*For additional information or special accommodations, please call (302) 227-6181 (TDD Accessible) 24-hours prior to the meeting.

***These items were added when the documents became available.

-  MEETING INSTRUCTIONS  -

**The Board of Commissioners is holding this meeting under the authority issued by Governor John C. Carney through Proclamation No. 17-3292.(1)  The meeting will be conducted using video-conference technology.

Members of the public wishing to speak will be required to pre-register with Ann Womack, City Secretary, at [email protected] at least twenty-four (24) hours in advance of the meeting.

Citizen comment will be administered by a moderator to ensure everyone has an opportunity to comment.  You will not be able to speak until called upon by the moderator.

Registered members of the public joining the meeting on the phone or by computer will be provided an opportunity to make comments.  Citizen comments regarding Old Business, New Business and Committee Reports will be heard during each agenda item after discussion by the Board of Commissioners or at the discretion of the Chair and prior to any vote being taken.  Speakers shall state their name and address.  Comments are limited to three (3) minutes or at the discretion of the Chair.  Comments on non-agenda items will be heard under "Citizen Comment".

The City will stream this meeting using the same technology it uses for its chamber broadcast that can be viewed on the City portal at /Portal/ or You Tube.  This stream will broadcast the meeting, the public will not be able to comment or speak using this broadcast.  This stream will experience a 30-second delay.

The Board of Commissioners meeting materials, including the "packet", are electronically accessible on the City's portal at /Portal/.

If any member of the public would like to submit comments electronically, please feel free to send them to Ann Womack, City Secretary, at [email protected].  All comments shall be submitted at least two (2) full business days prior to the meeting date to allow for proper distribution.

(1) These restrictions are being implemented to limit the exposure and risk related to "COVID-19" for City personnel and members of the public who seek to attend the Board of Commissioners meeting.  These decisions are being made under the authority issued by Governor John C. Carney through Proclamation No. 17-3292.

See:  https://governor.delaware.gov/proclamation-173292-03132020.