Invitation to Bid Rehoboth Beach WWTP Capital Improvement Program Upgrade Phase 1 Clarifier Equip. Goods and Special Services

January 9th, 2017

City Project RB-WWTP CIP 02-2016

Sealed Bids for City Project RB-WWTP CIP 02-2016 will be received by the Mayor and City Manager at the City of Rehoboth Beach, City Hall Complex, 229 Rehoboth Avenue, Rehoboth Beach, DE 19971 until 2:00 p.m. Wednesday February 8, 2017. The bids will be publicly opened and read aloud at 2:30 p.m. on the same day and at the same location.

The contract generally consists of furnishing Clarifier Equipment Goods and Special Services in accordance with the Bidding Documents heretofore prepared by GHD Inc.

The Contract Documents may be examined at the following locations:

GHD Inc.                                                City Hall Complex

16701 Melford Boulevard                       229 Rehoboth Avenue

Suite 330                                                Rehoboth Beach, DE 19971

Bowie, MD 20715                                   

F.W. Dodge                                            Construction Journal

(www.dodgeprojects.construction.com)   (www.constructionjournal.com)

Copies of Bidding Documents may be received electronically, at no cost, or purchased at City Hall at 229 Rehoboth Avenue, Rehoboth Beach, DE 19971 on or after Monday January 9, 2017, upon submission of a check or money order payable to the City of Rehoboth Beach in the amount of $50.00 per set.  If mailing of documents is requested, a separate check payable to the City of Rehoboth Beach in the amount of $25.00 per set must be included with the request to cover handling and postage fees.  No refunds will be made for the return of Bidding Documents.  Direct all questions regarding distribution of Bidding Documents to Sharon Lynn, City Manager, Phone: (302) 227-4641, Fax: (302) 227-4643, Email: [email protected]

All other questions shall be submitted in writing to Steven Clark at [email protected]  The subject heading for all e-mails shall be:

Subject: Rehoboth Beach WWTP Clarifier Equipment

The cutoff date for questions is identified in the Instructions to Bidders.

A mandatory pre-bid conference will be held at 11:00 a.m. on Tuesday, January 17, 2017 at the Rehoboth Beach Volunteer Fire Department, on the 2nd floor, 219 Rehoboth Avenue, Rehoboth Beach, DE 19971, followed by a site inspection at the Rehoboth Beach Wastewater Treatment Plant, 20573 Roosevelt Street, Rehoboth Beach, DE 19971.

Bidders shall review and acknowledge all Addenda on the Bid Form.

The project will be financed through the Delaware Water Pollution Control Revolving Loan Fund, Department of Natural Resources and Environmental Control, State of Delaware and all provisions shall apply. The conditions of the CWSRF loan govern the requirements for this contract. The applicable conditions include compliance with the American Iron and Steel (AIS) requirements and Disadvantaged Business Enterprises (DBE), which are included within the Bidding Documents. Other program requirements not applicable to the contract will not be required.

A Bid must be accompanied by Bid security made payable to the City of Rehoboth Beach in an amount of 5% percent of Bidder’s Total Bid price and in the form of a Bid Bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of paragraph 4.01.B of the Standard General Conditions for Procurement Contracts.

If, upon acceptance of a Bid, a Bidder fails to enter into a Contract with the City of Rehoboth, the bid security shall be forfeited to and become the property of the City.

No Bidder may withdraw its Bid within 60 days after the date of the Bid opening.  The successful Bidder must furnish a 100% Performance Bond and a 100% Payment Bond with a surety company satisfactory to the City of Rehoboth and conforming to the prerequisite requirements of Article 4 of the Standard General Conditions for Procurement Contracts on the forms included in the Bidding Documents.

The City of Rehoboth reserves the right to waive any informalities or to reject any or all Bids.

Bidders are required to certify, under penalty of perjury, that Bids have been prepared without collusion with other Bidders, subcontractors, suppliers, etc. This certification is included with the Bid Form and each Bidder must sign in the space provided.

Clarifier Equipment Bid Documents - Rehoboth Beach.pdf

City Manager

Sharon Lynn