Office of City Secretary

 

Mission

The Office of City Secretary is considered the doorway to local government. This office is committed to provide the public with the highest, most efficient, courteous and effective level of service to all residents and non-residents alike. This office serves internal and external customers in the capacity of legal keeper of City records and is dedicated to innovative processes and continued preservation of the City’s history. It is the City Secretary’s mission to be a reliable provider of information and quality service to the community and its residents, and to work cooperatively with all commissions, boards, committees and departments while complying with all State and Local statutes.

Services/Responsibilities

The Office of City Secretary is responsible for the following:

  • Attending all meetings of the commissions, boards and committees, including regular, special, emergency and workshop sessions.
  • Preparing agendas and support document packets for all meetings.
  • Publishing legal notices and assuring that all meetings are properly advertised.
  • Processing and securing the execution of all action items on agendas.
  • Preparing and recording all written procedures.
  • Preparing and maintaining official minutes of meetings.
  • Ensuring all City ordinances are published in the Municipal Code.
  • Processing and preserving all official City documents.
  • Attending to all matters pertaining to sound record management practices.
  • Updating and maintaining information on the City portal.
  • Providing technical assistance to all individuals in the completion of requirements for the application process for Permit of Compliance for Board of Commissioners, Variance/Appeal of Decision of Building Inspector/Special Exception for Board of Adjustment, Partitioning/Minor Subdivision/Major Subdivision/Site Plan Review for Planning Commission and Administrative Appeal for Parks & Shade Tree Commission.
  • Acting as Freedom of Information Act (FOIA) Coordinator.
  • Providing notary public services.

Accreditation

The City Secretary is accredited with the Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks (IIMC) which is a professional association that promotes continuing education and certification through university and college-based institutes and provides networking solutions, services and benefits to its members worldwide. The City Secretary is also designated as the Assistant Secretary of the Board of Commissioners.

 

Tabbed Information